Enrolment & Forms

EXISTING FAMILIES Re-enrolments for 2020: Re-enrolment will be a two (2) step process again this year (please see attached flyer for more information). 

Friday 23rd August to Friday 6th September, 2019 to complete updating the online enrolment details then you will be emailed the 2020 Booking Form. Booking forms need to be returned between Monday 16th Sept to Friday 20th September, 2019.

This a 2 step process: 

Existing Families Re-Enrolment 2020 Flyer Existing Families Re-Enrolment 2020 Flyer (172 KB)

NEW Enrolments: please commence the online registration process via the QK Enrol Family Lounge. Once you have commenced the process please contact the GBOOSH Office via email or telephone & we will assist you to complete the remainder of the process. 
- STEP 1 - QK ENROL FAMILY LOUNGE: Use the login panel on this page to Register/Login to your online account. 
Please allow yourself 30 mins - 1 hour to complete this process in full. You will need your CRN details, your child's CRN details, immunisation statement & any health care action plans.
 
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lick the VIEW/START ENROLMENT box, check all contact details, health details etc are current & answer any incomplete questions. Once you have completed the form click SAVE & SUBMIT. You can also add new siblings at this stage by clicking ADD CHILD on the home page. 
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ontact the centre via email (info@gymeabayoosh.com.au) or telephone 9524 3444 if you have any problems completing the enrolment. 
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dvise the centre via email (info@gymeabayoosh.com.au) when you have completed STEP 1 so we can commence the checking process.

- STEP 2- 2019 WAITLIST/BOOKING FORM: on receipt of your QK Enrol update, the Centre will send a confirmation email advising that your enrolment has been received & any additional information that is required. This confirmation email will include a copy of the 2019 Waitlist/Booking Form. Please use this form to indicate the days & sessions you require for 2019. 
Existing families will receive priority for all permanent days/sessions they currently have as at the end of Term 3 2018, if submitted by the due date. All additional places will be offered following the Enrolment & Orientation Policy as outlined in the Centre Policy document (available on the Family Info page).    

PLEASE NOTE: the Centre currently has an limited availability for ASC, with plenty of availability on most mornings in BSC. If you enrol now you will be placed on the WAITLIST & the Centre will contact you via email should a place become available for your child. All enrolled families are eligible to apply for Casual Care including Vacation Care each holiday break, the program is released via email notification on this website in WEEK 5 of each school term.  


Payment Options: this is great time for families to consider signing up for our new Direct Debit system. Payments can be deducted weekly or fortnightly from your nominated Bank Account or Credit Card. Please complete the DDR form if you wish to sign up. 

DDR Form, June 2018 DDR Form, June 2018 (448 KB)


NO bookings will be taken without completion of the FULL Enrolment Process. 
All Forms are available for download below or a copy can be collected from the centre.


Please contact the centre if you have any questions or concerns regarding the enrolment & booking process. 

Family Handbook

Please familiarise yourself with the GBOOSH Family Handbook to gain all necessary information & an understanding of our Centre. It is important that all families read this annually as we have had many changes over the past year.

GBOOSH Family Handbook, May 2019 GBOOSH Family Handbook, May 2019 (649 KB)

QK Enrol My Family Lounge Access.

Login to your QK Enrol: My Family Lounge Account.  

Once registered, click on the EDIT/VIEW ENROLMENT tab next to your child's name. Complete all details, including the upload of your child's Immunisation Statement before clicking SUMBIT & SAVE. There is no need to print the online form as we will check this online at the GBOOSH Office. 

PLEASE NOTE: If your child has a medical condition/allergies/asthma at this stage you will need to complete & upload the relevant ACTION PLAN & RISK MINIMISATION FORM. If you have previously supplied these forms  to the Centre they must be current. All forms are available below to download & print. 

Please Note:

·         Where individual parents hold separate accounts an Online Enrolment Form & Booking Form MUST be completed by EACH parent. (One single set of Healthcare Action Plans may be provided).  

·         NO bookings will be taken after the close of Term 4 2017 without completion of the full Enrolment Process. This includes the submission of a current Immunisation Statement, any other Health Care Action Plans & a Booking Form. All forms are available for printing on the website.

·         If you are unable to remember your login details or access your account for your QK Enrol Family Lounge account please do NOT create a new account. If necessary we will re-activate your account & send you an automated password reset/account activation email. 


Anaphylaxis Action Plan

If your child has anaphylaxis please complete this red action plan, have it signed by your child's GP and submit your enrolment forms. 

Please note that you MUST provide the centre with an Epipen/Anapen and other relevant medications as indicated on the action plan on the days in which your child/ren attend.

Anaphylaxis Action Plan Anaphylaxis Action Plan (414 KB)

Anaphylaxis Anapen Action Plan Anaphylaxis Anapen Action Plan (313 KB)

Allergy Action Plan

If your child has any allergies please fill out and submit with your enrolment forms.

Allergic Reactions Action Plan Allergic Reactions Action Plan (273 KB)


Asthma Action Plan
If you have indicated that your child/ren suffer from asthma, please complete this form, have it signed by your child's GP and submit with your enrolment form. 
Please note that the Centre keeps a blue asthma reliver (Ventolin) & diposable spaces onsite. However, if you have a different medication or which to provide your own please supply to the Centre on commencement of enrolment.

Risk Minimisation Plan
If you have indicated that your child has any medical requirements/considerations you must complete & submit a Risk Minimisation Plan to the Service. This includes children with asthma, anaphylaxis, ongoing medication, allergies or dietary requirements.  

Risk Minimisation Plan Risk Minimisation Plan (127 KB)


Payment of Fees

Fee are payable 2 weeks in advance at all times, statements are generated on a weekly basis & emailed to families. GBOOSH offers families 3 methods of payment for fee payments.

1. Sign up for Direct Debit with Ezidebit from your nominated Bank Account or Credit Card. Please read the DDR Service Agreement for Terms & Conditions, including fees related to this method of payment.

Please contact the GBOOSH Office or download a DDR Form here.

DDR Form, June 2018 DDR Form, June 2018 (448 KB)

2. Manual direct deposit in the GBOOSH bank account, these details are included on your weekly statement.

3. Cheque, hand delivered to Gymea Bay Care & Leisure Centre.  

 If you are experiencing financial difficulties you must contact the Centre Director ASAP to negotiate a payment plan.

Vacation Care Bookings

Prior to each Vacation Care period a program will be released in Week 5 of the term on the GBOOSH website. All families currently registered with GBOOSH will recieve an email alert. To make a booking, ALL families must have completed the above Enrolment Process, in addition to a Vacation Care Booking Form. Please refer to the Vacation Care page of the website for the program.